AGM and the Constitution

NOTICE of ANNUAL GENERAL MEETING



The 34th Annual General Meeting of the Association will be held in the
Methodist Church Hall,
The Avenue,
Minehead, on

Wednesday 8th February 2017 at 2.30 pm.


The AGM will be preceded by a short talk.
Admission is free, including guests. Attendance at the subsequent AGM is restricted to members of the Association and National Trust representatives



AGENDA
  1. To receive apologies for absence.
  2. To confirm the Minutes of the 33rd Annual General Meeting held on Wednesday 10th February 2016.
  3. Chairman’s Report.
  4. To receive, and if approved, adopt the Statement of Accounts for the period from 1st December 2015 to 30th November 2016.
  5. To consider and approve the Recommended Donations.
  6. To consider and approve the Recommended Membership subscription for 2017/2018.
  7. To elect the Officers and Committee for 2017/2018
    1. To approve, in compliance with Clause G4 of the Constitution, the motion to relax the requirement of resignation of those committee members who have served a continuous term of five years;
    2. Election of Officers and Committee for 2017/2018
  8. To elect the Honorary Auditor for the year 2016/2017.
  9. Any other business


COMMENTS ON THE AGENDA FOR THE 2017 AGM

Items 2 & 47
The Minutes of the 33rd AGM held on 10th February 2016 and the Accounts for the year ended 30th November 2016 will be available at the meeting. Anyone wishing to have a copy in advance should apply with an SAE to the Hon. Treasurer.

Item 57
The surplus funds available for the Recommended Donations will be confirmed when the audited accounts are presented at the AGM. The motion for approval of the distribution to the National Trust projects will also be presented. The Committee’s recommendations for such donations will be detailed in the Spring Newsletter

Item 67
It is recommended to keep the Membership Subscription at £8 for the year 2017-2018.

Item 7
   i) Committee members with five years of continuous service are: Mr. D. Beach, Mr.L.Bird, Mrs.J.Bird, Mrs V. Cole, Mrs S Shapland, and Mrs. A. Smith, all of whom will be ineligible for re-election in the normal way. Under the Constitution Clause (G4), this restriction may be relaxed, subject to a motion being supported in writing by ten members of the Association, and that those named shall be eligible for re-election to the Committee for a further year.
   ii) Not all the current Officers and Members of the Committee are able to stand for re-election in 2017. Note: Nominations for those members of the Association, both for Officers and those interested in becoming a Committee member, should be received by the Secretary no later than 31st January 2017 using the Nomination Form included in this Newsletter. Members nominated must have given their agreement and the Nomination Form should be signed by a Proposer and Seconder, both of whom must be Members of the Association.

Questions at the AGM It would be helpful if notice of any Questions to be raised at the AGM could be submitted to the Chairman or the Secretary two weeks in advance.


Click pdf here to Download AGM Agenda.